Coordinating an international pet shipping move can be a complex and demanding task. Each country has its own set of requirements for vaccinations, health tests, certifications, and permits. Additionally, there are strict regulations regarding the type and specifications of crates used for transporting pets. Most airlines mandate that travel arrangements be made through a member of the International Pet and Animal Transportation Association (IPATA) to ensure all regulations are met. Whether you choose to use an agent or manage the process yourself, this guide offers valuable advice on how to ship a dog or cat internationally.
At Transcon Pet Movers, we recognize that your pets are integral members of your family. As pet owners ourselves, we are committed to ensuring their safety and comfort by partnering with top-rated airlines and facilities.
Step 1: Research Destination Country Regulations
Each country has unique import requirements for pets. Start by looking up the specific destination country’s pet import regulations. Government websites are the most reliable sources for this information. For pets departing from the United States, the USDA provides the official requirements for most countries, including the necessary health certificate forms, at USDA Pet Travel.
If the USDA does not list the requirements, check the destination country’s embassy or import websites. Always verify the information through official government sources to ensure accuracy. You may also want to consult with local veterinarians who have experience with international pet shipping, as they can provide valuable insights and updates on any changes in regulations.
Step 2: Research Airline Policies
Not all airlines allow pets to travel, and those that do have specific regulations. US-based airlines often have strict guidelines, especially for snub-nosed breeds and large dogs due to crate size limitations. European, Asian, Australian, and some Spanish airlines tend to be more flexible. You may need to transport your pet to a coastal airport for departure. Confirm with the airline if you can book your pet’s reservation yourself or if it must be done through an IPATA agent for international pet shipping.
When choosing an airline for international pet shipping, consider the following:
- Pet-friendly policies: Some airlines offer more comprehensive services for pets, such as climate-controlled cargo holds and pet lounges.
- Transit times and layovers: Direct flights are preferable to minimize stress on your pet. If layovers are necessary, ensure they are pet-friendly and have the required facilities.
- Seasonal restrictions: Some airlines have restrictions on pet travel during extreme weather conditions to ensure the safety and comfort of your pet.
- Pet breed restrictions: Some airlines have breed-specific restrictions.
Step 3: Request Quotes from IPATA Pet Shippers
Even if you plan to manage the shipment yourself, requesting quotes from IPATA member companies can provide valuable insights and serve as a backup plan. The International Pet and Animal Transportation Association (IPATA) is a global network of professional pet shippers dedicated to the safe and humane transport of pets and other animals. These companies can inform you about specific requirements and provide cost estimates, making the international pet shipping process smoother.
To get an accurate quote for international pet shipping, measure your dog’s length (nose to tail) and height (floor to top of head).
When requesting quotes, provide detailed information about your pet, including:
- Breed and weight: This can affect the type of crate required and the cost of shipping.
- Destination and departure locations: Some routes may have more stringent requirements or higher costs.
- Preferred travel dates: Prices can vary based on the time of year and availability.
Step 4: Prepare Documentation
Proper documentation is crucial for international pet shipping. Ensure all paperwork is complete and accurate to avoid delays or issues at customs. The primary documents you will need include:
- Veterinary Checkup: Schedule a visit to a USDA-accredited veterinarian. Ensure your pet is current on all required vaccinations, including rabies.
- Rabies Certificate Must-Haves:
- Owner information: Name and address
- Pet details: Breed, sex, birth date (or approximate age), color, markings
- Vaccination details: Date, manufacturer, product name, serial number, expiration date
- Veterinarian details: Name, license number, address, signature
- Microchip number (if required)
- Rabies Certificate Must-Haves:
- Health Certificate: Obtain an international health certificate signed by your vet and endorsed by the USDA if needed.
- USDA Endorsement: Submit the health certificate to the USDA for endorsement via overnight mail or through the USDA’s Veterinary Export Health Certification System (VEHCS).
- Additional Documents: Prepare any extra documents required by the destination country, such as import permits or rabies titer test results.
Step 5: Choose a Crate
Airlines adhere to the International Air Transport Association (IATA) container requirements. For snub-nosed breeds, crates must be 10% larger than the standard size. Ensure the crate is the correct size, has ventilation on all sides, a solid bottom, is strong and stable, and does not use plastic clamps. Refer to the IATA website for detailed specifications. Read also our Essential Guide on Dog Crate Sizing.
When choosing a crate, consider the following:
- Size: The crate should be large enough for your pet to stand, turn around, and lie down comfortably.
- Construction: Crates should be made of durable materials that can withstand the rigors of travel.
- Ventilation: Ensure the crate has adequate ventilation to keep your pet comfortable during the flight.
- Accessories: Include a water dish, absorbent bedding, and a familiar item like a toy or blanket to reduce stress.
Step 6: Special Considerations
- Banned Breeds: If your pet is a “short-nosed” or fighting breed, your airline options may be limited. Hiring an IPATA member can help navigate these restrictions.
- Schedule Flexibility: Plan ahead. Flights have limited pet spaces and operate on a first-come, first-served basis. Allow ample time for vaccinations and tests to meet import requirements. Booking well in advance can also help secure better rates and more convenient travel times.
- US Military Members: If you are an active-duty military member, inform airlines and pet shipping companies. Some rules may be relaxed, and discounts offered. Additionally, military families often have access to resources and support services for relocating pets.
Step 7: Cost Considerations
Costs for international pet shipping vary based on location, destination, animal type, breed, and weight. Many pets must travel as manifest cargo, which can be more expensive than passenger flights. Factors that influence costs include:
- Crate size and weight: Larger crates and heavier pets incur higher shipping fees.
- Airline and route: Some airlines and routes are more expensive due to demand or special services.
- Additional services: Professional pet shippers may offer additional services such as door-to-door delivery, boarding, and veterinary checks.
Understanding these factors can help you budget more accurately for international pet shipping and ensure that you choose the best options for your pet’s safety and comfort.
Step 8: Destination Clearance & Pick Up
Some destinations require a customs clearance agent. Be prepared to pay customs fees, which can range from $150 to $1000, and quarantine costs (if quarantine is required), which can amount to $1000 or more for some destinations.
Before departure, research the customs clearance process at your destination. Some countries have specific requirements for clearing pets through customs, including:
- Hiring a local agent: A local agent can expedite the clearance process and ensure all paperwork is in order. For some destinations a local agent is required; Transcon Pet Movers can help you arrange for that.
- Customs fees: Be aware of any applicable fees and prepare for additional costs.
- Quarantine requirements: Some countries require pets to undergo a quarantine period upon arrival. Research the length and conditions of quarantine to ensure your pet’s comfort.
Step 9: Decide if You Need a Professional Shipper
Researching your options will help you decide the best travel plan for your pet. Many airlines require international pet reservations to be made through an IPATA member. Pet shippers can help avoid last-minute issues, higher fees, and delays. For a smoother process, working with a professional pet shipping company is often the best choice.
Professional pet shippers offer several advantages for international pet shipping:
- Expertise: They are familiar with the regulations and requirements of different countries and can navigate complex logistics.
- Convenience: Shippers handle all aspects of the move, including paperwork, transportation, and coordination with airlines and customs.
- Peace of mind: Knowing that experienced professionals are managing your pet’s journey can reduce stress and anxiety.
Additional Tips for International Pet Shipping
- Acclimate your pet to the crate: Before travel, help your pet get used to the crate by allowing them to spend time in it at home. This can reduce stress during the journey.
- Stay informed: Keep up-to-date with any changes in travel regulations or airline policies that could affect your pet’s trip.
- Prepare for emergencies: Have a plan in place for emergencies, including contact information for veterinarians at your destination and any necessary medications for your pet.
By following these steps, you can ensure a safe and stress-free international move for your beloved pet. At Transcon Pet Movers, we are here to assist you every step of the way, providing expertise and support to make your pet’s journey as seamless as possible.